REMOTE OFFICE HUB LICENCE
Parties
[Council] (“Council”), and [Company] (“Licensee”).
Reference: BCC–ROH–SOP–01 and Annexes (the “Standards”). By signing, both parties agree to comply with the Standards. BCC is the program authority and may audit compliance.
1. Premises and Term
1.1 Council licenses [rooms/area] at [hub address] (the “Premises”).
1.2 Term: [6/12] months from [date], renewable by written agreement.
1.3 This licence grants use only; it does not create a tenancy.
2. Purpose and Capacity
2.1 Use the Premises as an office hub for the Licensee’s employees/contractors.
2.2 Maximum simultaneous occupancy: [N] persons.
2.3 No hazardous materials; no public events without written consent.
3. Hours and Access
3.1 Standard Hours: 08:00–18:00 working days. After-hours requires prior written approval and published fees.
3.2 Access via fingerprint/QR. Visitors must sign in and remain escorted.
4. Services
Council provides desks, meeting rooms, power, cooling/ventilation, internet (primary plus backup), printer/scanner, cleaning, and steward, in line with the Standards.
5. Fees and Payment
5.1 Seats: MVR [x] per desk/month. Meeting rooms: MVR [y]/hour. Day passes/after-hours: per price schedule (Annex B).
5.2 Council invoices monthly in arrears; payment due within 14 days. Late fee capped at 1.5% per month.
5.3 Service credits: If monthly uptime falls below 99.0% (excluding force majeure and Licensee devices), Council credits [5%] of the monthly seat fee per affected seat.
6. Licensee Obligations
6.1 Provide staff roster and update changes promptly.
6.2 Ensure staff follow House Rules and privacy requirements.
6.3 Keep client data off public displays; use headphones; comply with the hub’s device/IT guidance.
6.4 Report faults or hazards immediately.
7. Privacy and Data
7.1 CCTV covers entrances and common corridors only; retention ≤ 30 days.
7.2 Attendance logs retained for 90 days; shared with Licensee for rostered staff only.
7.3 Parties handle personal data in accordance with the Privacy Notice.
8. Health and Safety
8.1 Council maintains fire equipment, first-aid kit, evacuation plan, and runs monthly drills.
8.2 Licensee ensures staff cooperate with safety instructions and drills.
9. Incidents and Suspension
9.1 Council may suspend a user for serious or repeated breaches; Council notifies Licensee in writing.
9.2 Serious incidents (violence, harassment, criminal acts) may lead to immediate suspension and licence termination.
10. Maintenance and Works
10.1 Council maintains base building, power, cooling, and network.
10.2 Licensee will not alter the Premises without written consent.
11. Termination
11.1 Either party may terminate with 30 days’ written notice.
11.2 Immediate termination for material breach not cured within 7 days of notice; or for illegal activity, serious safety breaches, or non-payment > 21 days.
11.3 On termination, Licensee removes its property and returns access devices; charges to the end date remain payable.
12. Liability and Indemnity
12.1 Each party is responsible for its own negligence and that of its employees/agents.
12.2 Neither party is liable for indirect or consequential loss.
12.3 Force majeure applies; parties must mitigate and resume as soon as practicable.
13. Disputes
13.1 Coordinators meet in good faith within 5 working days of a dispute notice.
13.2 If unresolved in 10 working days, either party may refer to BCC for facilitation.
13.3 If still unresolved, either party may proceed to court.
14. General
14.1 Entire agreement: this Licence, Annexes, and the Standards.
14.2 No assignment or sub-licensing without consent.
14.3 Governing law: Maldives.
Signatures
Council __________________ Name/Title __________ Date ______
Licensee ________________ Name/Title __________ Date ______
Annex A – Seats & Rooms (list)
Annex B – Current Price Schedule
Annex C – House Rules (as posted)
(Optional: convert to a tri-party agreement where BCC is a signatory to certify compliance and audit rights. I can furnish that variant if you want.)